Working remotely has its advantages, but it can also present challenges in ensuring team members are committed to their tasks. This tactic offers a powerful six-step process to secure 100% commitment for crucial tasks in virtual teams. Use this process judiciously to avoid team member burnout.
Step 1: Ask for Task Repetition
Once you’ve assigned a task, have the team member repeat it back to you. This simple action enhances their understanding and dedication to the task.
Example: “Before we wrap up, let’s review our next steps and confirm everyone’s assignments.”
Step 2: Establish a Time Frame
Whether you’ve already set a deadline or not, confirm the time frame with the team member. Deadlines are crucial for maintaining accountability.
Example: “Can you let me know when you plan to have this completed?” or “Please confirm that you can finish this by Friday.”
Step 3: Create a Sense of Obligation
Build a sense of obligation by letting the team member know that their commitment impacts your plans. This increases their motivation to follow through.
Example: “I’ll reschedule my appointments to ensure I’m available for our discussion on the draft.”
Step 4: Emphasize Task Importance
Convey the significance of the task and any potential negative consequences if it’s not completed on time. This reinforces the importance of their commitment.
Example: “I just want to mention that if this isn’t done by Tuesday, I’ll be facing some serious consequences, so I’m relying on you.”
Step 5: Confirm Action
End the conversation with a strong verbal confirmation and follow up with a summary email to reinforce the team member’s commitment.
Example: “I can expect to receive the report by Friday, correct?”
Step 6: Express Appreciation
A day or two after assigning the task, show your gratitude for their efforts. This reminder not only reinforces their commitment but also builds trust.
Example: “I appreciate your help with this task, and I know I can count on you to complete it by Wednesday.”
In Summary
To ensure commitment for critical tasks in remote teams, follow these six steps: (1) Ask for task repetition, (2) Establish a time frame, (3) Create a sense of obligation, (4) Emphasize task importance, (5) Confirm action, and (6) Express appreciation. By using this process thoughtfully, you can effectively boost commitment and productivity in your virtual team.
If you’d like to learn more, check out “Influencing Virtual Teams”
